Managing Staff Data & GDPR

For anyone responsible for looking after employee data and ensuring data compliance, the task can seem complicated and all encompassing. The UK General Data Protection Regulation (Data Protection Act 2018, updated 2021), covers how employee data is collected, stored and managed and has a breadth of requirements and considerations which must be worked through, which influence the operational processes undertaken within the organisation. Failure to adhere to regulations and good practice poses risks and can carry severe penalties, with non-compliance and data breaches now becoming increasingly more frequent and well publicised

Compliant, effective and simple employee data handling should be at the heart of any organisation to ensure efficiency and the elimination of risk to data security and the business.

We work with clients to review how data is sought, used and stored and conduct a comprehensive audit before introducing processes and practices to ensure full legal compliance and the safeguarding of data. From drafting an appropriate Staff Data Privacy Notice, to setting out and implementing company policies and practices, through to providing HR software, we can help to ensure your employee data is kept appropriately, safely and effectively to meet your business needs. We will also provide advice and guidance to protect you from the potential risk of data subject access requests and ensure best practice is adhered to, to safeguard your business.

We are Breathe Accredited Partners
We are partnered with Breathe, an HR software solutions provider, who we use and recommend to clients. The system is simple to navigate, intuitive, with single file importing of records, to enable a quick, smooth transition and useful reporting to create efficiencies and help streamline the wider HR function. From holiday request administration, to appraisal planning, HR reporting to document storage and managing expenses, we recommend Breathe as a software solution to enable both business efficiencies and data safeguarding.

Benefits of Using Breathe Software

• Tight control of what personal employee data is stored, within an organisation
• Security of data in any eventuality, from fires through to physical copies being misplaced, duplicated or compromised
• Data held on secure servers and backed-up
• Single, universal data source, so up-to date and easily controlled, with only authorised personnel able to access data, via centralised granted permissions
• Time saving, through one system to store documents, records and reporting